Academic Conference Closeout Checklist

Financial Closeout

Finalize all expense reports
Submit final invoices to accounting
Reconcile budget and expenditures

Administrative Tasks

Compile attendance records
Send thank-you emails to speakers and sponsors
Organize feedback from participants

Venue & Logistics

Confirm venue cleanup and equipment return
Settle outstanding payments with vendors
Collect signage and materials

Reporting & Follow-Up

Prepare and distribute post-conference report
Archive key documents and photos
Schedule debrief meeting with organizing team