Nonprofit Grant Project Closeout Checklist

1. Final Project Deliverables

• Submit all final reports to funder
• Compile project outcome data
• Collect photos, stories, or testimonials

2. Financial Closeout

• Reconcile grant expenditures against budget
• Submit final financial report to funder
• Return unspent funds (if required)

3. Compliance & Documentation

• Ensure all project records are complete and filed
• Archive grant agreement and correspondence

4. Stakeholder Communication

• Notify staff and partners of project closeout
• Send thank you letters to funders and partners

5. Evaluation & Internal Review

• Conduct a project debrief or evaluation meeting
• Identify lessons learned and best practices