Project Information

Project Title: Responsible Person/Team: Date:

1. Direct Identifiers Removal

All direct identifiers (e.g., name, address, student ID) have been removed. All contact information (e.g., phone number, email address) has been removed. Photographic or biometric data has been removed.

2. Indirect Identifiers Review

Details like date of birth, gender, ethnicity, location are generalized or removed. Small cell sizes (potentially identifying individuals) have been managed.

3. Data Aggregation and Generalization

Data has been aggregated, where possible, to reduce identifiability. Dates have been shifted or generalized (e.g., year instead of full date).

4. Sensitive Categories

Sensitive fields (e.g., disability status, disciplinary action) reviewed for necessity and risk. Suppressed or further masked sensitive categories if risk of re-identification exists.

5. Re-Identification Risk Assessment

Attempted record linkage to public data or unique combinations to check risk. Results of risk assessment documented.

6. Data Use Agreements & Access

Data access limited only to necessary personnel. Data use agreements are in place for all recipients. Procedures for data sharing and retention are documented.

7. Documentation

All de-identification steps documented. Version history and audit trails maintained.

Educational Data De-Identification Checklist