Commercial Software License Renewal Checklist

License Information Review

License name License key/number Vendor/contact details Number of seats/users Expiration date

Current Usage Assessment

Evaluate current user base Review actual license usage Determine need for renewal Check for unused licenses

Renewal Preparation

Collect renewal quotes Negotiate pricing/terms Review updated EULA/terms Check for new features/updates Budget approval

Administrative Tasks

Generate purchase order Complete required paperwork Coordinate with procurement File documentation

Post-renewal Actions

Update license records Distribute new keys/licenses Notify users/teams Schedule next review date

Notes