Project Kickoff Meeting Planner Checklist
1. Pre-Meeting Preparation
Define the objective and goal of the kickoff meeting
Prepare and finalize the meeting agenda
Identify and invite key stakeholders and team members
Set meeting date, time, and location/virtual link
Distribute pre-meeting materials/documentation
2. During the Meeting
Welcome and introductions
Review agenda and objectives
Project overview, scope, and deliverables
Discuss roles and responsibilities
Present timeline and key milestones
Review communication plan and tools
Identify risks, issues, and mitigation plans
Outline next steps and assign action items
3. Post-Meeting Follow Up
Summarize meeting notes and decisions
Share meeting minutes with attendees
Track and follow-up on assigned action items
Update project plan as needed
Action Items Table
Action Item
Owner
Due Date
Status