Virtual Meeting Planner Checklist
Before the Meeting
Define meeting purpose and objectives
Prepare and share meeting agenda
Identify and invite participants
Choose and set up virtual meeting platform
Test audio, video, and internet connection
Prepare necessary documents/materials
Send calendar invitations and reminders
During the Meeting
Take attendance
Assign roles (facilitator, note taker, etc.)
Review ground rules and objectives
Encourage participation
Manage time and keep to agenda
Take meeting notes and record action items
After the Meeting
Distribute meeting minutes/notes
Share action items and assign responsibilities
Share meeting recording (if applicable)
Collect feedback from participants
Follow up on outstanding items