Trade Show Booth Logistics Checklist

Pre-Show Planning

Register for the trade show
Book booth space
Review exhibitor manual
Reserve lodging and travel
Order booth supplies/rentals
Arrange shipping for booth materials
Schedule booth staff
Plan marketing and promotional materials

Booth Materials & Equipment

Booth structure/displays
Signage and banners
Table and chairs
Lighting
Extension cords/power strips
Giveaways/promotional items
Marketing collateral (brochures, business cards, etc.)
Lead retrieval forms/devices

Onsite Logistics

Move-in times confirmed
Booth installation scheduled
Staff badges/registration collected
Wi-Fi/connectivity arranged
Test booth tech and displays
Arrange storage for cases/crates

Post-Show Tasks

Booth teardown and packing
Return rental items
Ship out booth materials
Follow up with leads
Conduct debrief with team
Evaluate event ROI